VISCHARI SOLUTIONS
STHALAPULSE · 01 / 23
SthalaPulse for Corporate Real Estate: One System of Record for Every Branch
Vischari SthalaPulse
Prepared for Truhome Finance
Prepared for Truhome Finance
Run the Admin & Infra Function Like a Business, Not a Cost Centre
Space, leases, transactions, documents, contracts, maintenance, procurement and cost on one cloud platform, configured for a pan-India branch network. One source of truth in place of spreadsheets and branch files, so the team acts on data instead of maintaining it, with field apps that keep working where the branch network does not.
✓ Branch portfolio, space & utilisation
✓ Lease register with escalation & expiry alerts
✓ Site-acquisition & due-diligence audit trail
✓ Statutory document vault by branch code
✓ Contracts, POs & vendor concentration risk
✓ Per-seat / per-branch cost benchmarking
Truhome Finance Limited
Admin & Infra · Corporate Real Estate
June 2026
Discussion follow-up
23 Slides
~30 minute walkthrough
VISCHARI SOLUTIONS
STHALAPULSE · 02 / 23
Move Off Manually Maintained Databases. Run on One Efficient System.
How the function runs today
📊 Excel files and branch registers
Leases, assets, consumption and contracts live in spreadsheets and physical files, kept by hand at each location. Formats drift, versions diverge, and no one is sure which copy is right.
🔁 Effort spent gathering, not deciding
The team re-keys the same data into request after request, the same number maintained in five places. Time goes to chasing and reconciling instead of acting on what it shows.
📈 Manual upkeep does not scale
What limps along at 225 branches breaks at 500 or 1,000. Adding locations means adding spreadsheets and people to maintain them, never getting ahead.
What changes with SthalaPulse
✓ One source of truth, entered once, reused everywhere
✓ Data captured at the branch, not re-keyed centrally
✓ Retrieval and reports in a click, not days of mining
✓ The system scales with the network, not your headcount
VISCHARI SOLUTIONS
STHALAPULSE · 03 / 23
The Whole Corporate Real-Estate Function, One Connected Platform
Module Map
License per module · everything flows with time, cost & control
Portfolio & space
🗺️
Branch Portfolio
🪑
Space & Utilisation
🏷️
Asset Register
🔧
Maintenance / CMMS
Lease, contracts & governance
🏠
Lease Management
🔎
Site Acquisition
🗄️
Document Vault
📜
Contracts & POs
Cost, consumption & planning
🧾
Procurement
⚡
Consumption Analytics
💰
Cost / Seat & OpEx
📊
Budget & Forecast
One data model underneath: region → state → city → branch → floor, one people directory synced from your HRMS, one approvals engine and one reporting layer. A branch code carries its space, lease, documents, contracts, assets and cost together, no module is an island.
VISCHARI SOLUTIONS
STHALAPULSE · 04 / 23
Country to State to Branch: Your Whole Footprint, Drillable
Portfolio · All India
225 branches · 19 states · HO Mumbai (BKC)
🗺️ Interactive India map · click a state to position its branches
Karnataka selected · 15 branches plotted
Karnataka selected · 15 branches plotted
| Branch | City | Seats | Occupancy | State Admin |
|---|---|---|---|---|
| KA-BLR-01 | Bengaluru · MG Road | 48 | 92% | R. Iyer |
| KA-BLR-02 | Bengaluru · Whitefield | 36 | 61% | R. Iyer |
| KA-MYS-01 | Mysuru · Saraswathipuram | 22 | 88% | R. Iyer |
| KA-HUB-01 | Hubballi | 18 | 41% | R. Iyer |
VISCHARI SOLUTIONS
STHALAPULSE · 05 / 23
Enterprise Sign-in, Roles That Follow Your Reporting Lines
Sign in to SthalaPulse
or
Two-factor enforced for Admin, Finance and Auditor roles.
Your structure, mirrored
🏛️ Head Office · BKC
└ 🌆 West Zone
└ 🗺️ Maharashtra (State Admin)
└ 🏢 Pune · FC Road Branch
└ 🪑 Floor 1 · 32 seats
└ 🗺️ Gujarat (State Admin)
└ 🌆 West Zone
└ 🗺️ Maharashtra (State Admin)
└ 🏢 Pune · FC Road Branch
└ 🪑 Floor 1 · 32 seats
└ 🗺️ Gujarat (State Admin)
Role templates
Head, Admin & Infra
Zonal Admin
State Admin
Branch Custodian
Finance (read-only)
Auditor (read-only)
Vendor
VISCHARI SOLUTIONS
STHALAPULSE · 06 / 23
The Admin & Infra Head's Morning View
Admin & Infra · All India
Tue 16 Jun 2026 · refreshed 4 min ago
Leases Expiring
7
next 90 days
AMCs Expiring
5
next 30 days
OpEx Run-rate
₹4.7Cr
this month · all branches
Avg Cost / Seat
₹6,840
per month
Open Tickets
61
9 SLA at risk
PM Compliance
90%
June schedule
Statutory Gaps
4
licences lapsing
Vendor Risk
1
concentration flag
Leases & contracts expiring · next 12 months
Admin OpEx trend · ₹ Cr
VISCHARI SOLUTIONS
STHALAPULSE · 07 / 23
Space & Utilisation: Move Seats Before You Sign Rent
Utilisation · Bengaluru Cluster
4 branches · seats, cabins, meeting rooms, counters
Occupancy by branch
| Branch | Carpet (sq ft) | Seats | Occupied | Meeting rooms | Status |
|---|---|---|---|---|---|
| KA-BLR-01 · MG Road | 2,100 | 48 | 44 | 3 | Over-utilised |
| KA-BLR-02 · Whitefield | 1,800 | 36 | 22 | 2 | Under-utilised |
| KA-BLR-03 · Koramangala | 1,500 | 30 | 27 | 2 | Healthy |
| KA-BLR-04 · Electronic City | 1,650 | 32 | 19 | 2 | Under-utilised |
System suggestion: MG Road is overflowing at 92% while Whitefield sits at 61%. Shifting 6 seats avoids a new lease, the kind of permutation that should flash up with the rent and cost-per-seat impact attached.
VISCHARI SOLUTIONS
STHALAPULSE · 08 / 23
Never Learn About a Lease Expiry a Month Before It Lapses
Lease Register · All India
218 active leases · committed-cost forecast attached
Active Leases
218
across 18 states
Expiring · 90d
7
renewal window open
Escalations · 90d
12
rent step-ups due
Committed Rent
₹2.1Cr
/ month · contracted
| Branch | Lessor | Expiry | Next escalation | Monthly rent | Alert |
|---|---|---|---|---|---|
| MH-PUN-03 | Sterling Estates | 14 Aug 2026 | — | ₹3,10,000 | Expiring 59d |
| KA-BLR-02 | Brigade Holdings | 30 Nov 2027 | 01 Sep 2026 · +5% | ₹2,45,000 | Escalation 77d |
| TN-CHE-05 | R. Subramaniam | 22 Oct 2026 | — | ₹1,80,000 | Expiring 128d |
| KL-EKM-02 | Marian Properties | 09 Mar 2028 | 15 Mar 2027 · +8% | ₹1,35,000 | Tracked |
Renew-in-advance workflow: the system flags branches for renewal months ahead so your team negotiates from strength, never blackmailed by a landlord with a month's notice. Every escalation clause becomes a predictable committed cost on the forecast.
VISCHARI SOLUTIONS
STHALAPULSE · 09 / 23
When Audit Asks "Why This Property?", the Answer Is on Screen
Transaction · Pune FC Road Search
10 options evaluated · 1 signed · full trail retained
| Option | Carpet | Quoted rent | Technical | Legal | Outcome |
|---|---|---|---|---|---|
| FC Road · Lakshmi Tower | 2,000 | ₹3,10,000 | Pass | Clear | Signed |
| FC Road · Pearl Plaza | 2,200 | ₹3,55,000 | Pass | Title query | Rejected |
| JM Road · Crest Arcade | 1,850 | ₹3,40,000 | Parking short | Clear | Rejected |
| Deccan · Anand House | 2,050 | ₹2,95,000 | Power inadequate | Clear | Rejected |
📎 Diligence on file
Comparative statement · technical report · legal title search · rent benchmark · approval note, all linked to the branch.✅ Decision rationale
Signed option was rent-competitive and the only one clearing both technical and legal, recorded, not remembered.VISCHARI SOLUTIONS
STHALAPULSE · 10 / 23
Click a Branch Code, Get Its Entire Paper Trail
Documents · KA-BLR-01 · MG Road
Registered papers · statutory licences · ownership history
| Document | Type | Reference | Valid till | Status |
|---|---|---|---|---|
| Registered Lease Deed | Contractual | SRO-BLR/4471 | 30 Nov 2027 | On file |
| Fire NOC | Statutory | KSFES/2024/118 | 18 Jul 2026 | Renew · 32d |
| Shop & Establishment | Statutory | S&E/BLR/9923 | 31 Dec 2026 | On file |
| Trade Licence | Statutory | BBMP/TL/3320 | 05 Jun 2026 | Lapsed 11d |
| Ownership Mutation | Title history | Heir transfer · 2023 | — | Logged |
Built for diligence: scanned copies open instantly, while the branch still holds the physical originals. Landlord notices, ownership changes, mutations and sale transactions are logged against the property, so a change of hands never becomes a missing record.
VISCHARI SOLUTIONS
STHALAPULSE · 11 / 23
Contracts, POs and the Vendor-Concentration Risk You Have to Answer For
Contracts & Vendors · All India
Service AMCs + capital POs · budget-linked
Work awarded by vendor · share of value
Top vendor share
42%
above 25% policy cap
Capital budget used
₹25 / 100
FY allocation
| Contract | Vendor | Type | Expiry / Value | Alert |
|---|---|---|---|---|
| Facility Management | Crystal FM | Service AMC | 30 Aug 2026 | Expiring 75d |
| CCTV Maintenance | SecureView | Service AMC | ₹18L / ₹20L used | Value breach near |
| Branch Fit-out · Pune | Apex Interiors | Capital PO | ₹42L | Against budget |
| Pest Control · South | HygienePro | Service AMC | 12 Sep 2026 | Tracked |
VISCHARI SOLUTIONS
STHALAPULSE · 12 / 23
Preventive by Calendar, Repairs Fixed at the Root
Maintenance · All India
Year-start PM calendar · branch-age driven
PM Due · June
38
scheduled
Repaints Due
6
branches > 3 yrs
Recurring Faults
4
root-cause flagged
PM Compliance
90%
YTD
| Branch | Asset / area | Schedule | Last action | Flag |
|---|---|---|---|---|
| MH-MUM-04 | HVAC · 3 units | Quarterly PM | 12 Mar 2026 | On schedule |
| KA-BLR-01 | Lift · OEM AMC | Monthly PM | 02 Jun 2026 | Done |
| TN-CHE-05 | Water seepage · pantry | Repair | 3rd time in 6 mo | Recurring |
| GJ-AHM-02 | Full repaint | Age > 3 yrs | Last: 2023 | Schedule now |
Spend once, not thrice: when the same fault recurs at a branch, it is flagged for root-cause closure instead of another repair bill. Branch age drives the preventive calendar, repaint every three years scheduled at the start of the year.
VISCHARI SOLUTIONS
STHALAPULSE · 13 / 23
From Tea Bags to Electricity Units: Consumption That Explains Itself
Consumption · Bengaluru Cluster
Per-branch, per-head and per-sq-ft analytics
Electricity · units per sq ft vs 1.5 baseline
| Category | Item | This month | Per head | Stock |
|---|---|---|---|---|
| Human consumables | Tea / coffee / sugar | ₹1,12,000 | ₹248 | OK |
| Housekeeping | Cleaning chemicals | ₹48,000 | — | Low · 2 branches |
| Office stationery | Pen / paper / files | ₹61,000 | ₹135 | OK |
| Business stationery | Agreement / docket print | ₹89,000 | — | Reorder |
The differentiator is units, not the bill: tariffs you cannot control, but a branch consuming 2.1 units/sq ft against a 1.5 baseline can be questioned. Consumption maps to headcount and carpet area to expose the outlier branch.
VISCHARI SOLUTIONS
STHALAPULSE · 14 / 23
Cost Per Seat, Per Branch: The Comparison That Ends the Debate
Cost per Seat · Bengaluru · June 2026
Rent + utilities + consumables + services
Cost / seat / month · ₹ by branch
Admin OpEx split
| Branch | Rent / seat | Utilities | Consumables & services | Total / seat |
|---|---|---|---|---|
| KA-BLR-01 · MG Road | ₹6,460 | ₹1,180 | ₹2,360 | ₹10,000 |
| KA-BLR-04 · Electronic City | ₹4,030 | ₹980 | ₹1,490 | ₹6,500 |
| KA-BLR-02 · Whitefield | ₹5,210 | ₹1,050 | ₹1,990 | ₹8,250 |
Rent aside, the rest should converge: MG Road at ₹10,000/seat vs Electronic City at ₹6,500 invites a rational, human consumables and services run more or less the same per head, so the gap is a question worth asking.
VISCHARI SOLUTIONS
STHALAPULSE · 15 / 23
Every Asset, Tagged to a Branch and a Custodian
Asset Register · All India
QR-tagged · warranty & AMC linked
Tagged Assets
12,840
across 225 branches
Under Warranty
4,120
expiry tracked
Under Repair
37
open work orders
Below Min-stock
9
reorder alert
| Asset | Branch | Custodian | Warranty till | Status |
|---|---|---|---|---|
| DG Set · 25 kVA | KA-BLR-01 | Branch Custodian | 11 Feb 2027 | In service |
| Split AC · 2 T ×4 | MH-PUN-03 | Admin · West | 30 Sep 2026 | AMC renew |
| UPS · 5 kVA | TN-CHE-05 | Branch Custodian | Expired | Under repair |
| Workstations ×32 | GJ-AHM-02 | Admin · West | 18 Jul 2028 | In service |
VISCHARI SOLUTIONS
STHALAPULSE · 16 / 23
The Low-Signal Branch Test: Capture Now, Sync Later
Field App · KL-WYD-01 · Offline
📴 No network · 3 entries queued to sync
Monthly consumption count
Tea bags remaining
Sugar (kg)
Electricity meter (units)
A4 reams
Sync queue
🧾 Consumption count · 16 Jun Queued
🔧 Work order · AC fault Queued
🏷️ Asset scan · UPS Queued
📸 Branch photos · ×6 Synced
Auto-syncs the moment the phone finds signal, no data re-keyed, nothing lost.
VISCHARI SOLUTIONS
STHALAPULSE · 17 / 23
Line-Item Budgets, Mapped to Modules, Forecast Forward
Budget · FY 2026-27 · All India
Committed + planned · next 3 / 6 / 12 months
| Budget line | Module | Annual | Consumed | Committed ahead | Status |
|---|---|---|---|---|---|
| Lease rentals | Lease | ₹25.2Cr | ₹6.1Cr | ₹18.9Cr | On plan |
| Service AMCs | Contracts | ₹3.8Cr | ₹1.2Cr | ₹2.1Cr | On plan |
| Repairs & maintenance | Maintenance | ₹2.4Cr | ₹0.9Cr | ₹0.7Cr | Watch |
| Capital fit-outs | Contracts / PO | ₹4.0Cr | ₹1.0Cr | ₹1.6Cr | On plan |
| Consumables & utilities | Procurement | ₹5.6Cr | ₹1.4Cr | — | On plan |
Everything flows with time, cost and control: because leases, contracts and maintenance feed budget lines directly, the system can show the next 3, 6 and 12 months of committed and planned spend, the predictability finance and the board keep asking for.
VISCHARI SOLUTIONS
STHALAPULSE · 18 / 23
Built for the Scrutiny a Listing Brings
Audit & Diligence Pack · On Demand
What investors and auditors ask for, exported in minutes
🗂️
Lease & title pack
Every registered deed, expiry and escalation, by branch.
✅
Statutory compliance
Fire, S&E, trade licence status across the network.
⚖️
Vendor governance
Concentration risk, contract value and breach history.
🧾
Site-decision trail
Comparative statements and diligence for every signing.
🕒 Immutable audit log on every record, who changed what and when.
🏦 Risk view per branch, statutory, contractual and lease exposure flagged before diligence finds it.
VISCHARI SOLUTIONS
STHALAPULSE · 19 / 23
The Questions Your Infosec Review Will Ask, Answered
Product Security & Track Record
Vulnerability posture · data protection · references
🔐 SSO (Entra / Google), 2FA, role-based access
🧱 Tenant data isolation, encrypted at rest & in transit
🕵️ Periodic VAPT & dependency scanning
🧾 Full audit trail & access logs
☁️ India data residency option
🔁 Backups, retention & recovery policy
Where SthalaPulse runs today
🤝 Co-working operator, multi-location, lease & vendor management live.
🏢 IT / ITES workplace, seat, asset and maintenance operations across floors.
🧪 Reference calls & a sandbox tenant available for your infosec and leadership review.
VISCHARI SOLUTIONS
STHALAPULSE · 20 / 23
Where We Match the Established Suites, Where We Pull Away
Capability Comparison
Happy to demo any row live
| Capability | SthalaPulse | Quick FMS / Archibus | Excel & files |
|---|---|---|---|
| Lease, contract & PM modules | ✓ | ✓ | – |
| Space & seat-booking | ✓ | ✓ | – |
| Vendor concentration-risk view | ✓ | Partial | Manual |
| Cost / seat benchmarking across branches | ✓ | Limited | Manual |
| Offline-first field capture | ✓ | – | – |
| Configured to your workflow, not generic | ✓ | Off-the-shelf | – |
| API-first integration (HRMS, ERP) | ✓ | Limited | – |
| Single record per branch, retrievable | ✓ | Partial | People-dependent |
VISCHARI SOLUTIONS
STHALAPULSE · 21 / 23
Pilot One State, Prove It, Then Scale Pan-India
Rollout Plan · Sequential Phases
Each phase gated on the previous one working
Phase 01
One-state pilot
Pick a state cluster (say Karnataka, 15 branches). Import leases, documents, assets and people; connect SSO.
Phase 02
Priority modules live
Lease, documents, contracts and cost in daily use; state admin and branch custodians on the field app.
Phase 03
Scale to all states
Roll out the proven configuration to all 225 branches; HO dashboards and board MIS established.
Phase 04
Deepen
Consumption analytics, predictive maintenance and budget forecasting switched on as data matures.
Phases are proof-gated, not calendar-driven. Each starts when the previous one is demonstrably working for your team.
VISCHARI SOLUTIONS
STHALAPULSE · 22 / 23
What We Need to Stand Up Your Pilot
Items for Confirmation
Closeable in one working session
- Pilot state / cluster. Which state runs the pilot, this sets the lease, document and asset import scope.
- Priority modules. Confirm the first wave, lease, documents, contracts and cost are the strongest candidates from today's discussion.
- Lease & document data. Current format of lease registers and scanned papers, so import can begin on day one.
- HRMS source. Which system holds the people master, for headcount-driven cost-per-seat and consumption baselines.
- Statutory document set. The licence types to track per branch (fire, S&E, trade licence and any state-specific).
- SSO & infosec review. Entra or Google, and the security documentation and reference calls your leadership needs.
Target: pilot configuration within two weeks of these six being closed.
VISCHARI SOLUTIONS
STHALAPULSE · 23 / 23
Walkthrough Sign-off
The undersigned confirm that this walkthrough accurately reflects the SthalaPulse Corporate Admin & Infra scope to be piloted, the branch portfolio, space, lease, site-acquisition, document vault, contracts, maintenance, asset, procurement, consumption, cost and budget modules, the field application, and the governance, security and integration approach presented herein, and approve proceeding to a one-state pilot on this basis.
For Truhome Finance Limited
Name
Designation
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For Vischari Solutions LLP
Name
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